Course Reimbursement

We offer reimbursements to local unions setting up their own safety and craft skills courses. Reimbursements are intended to help defray the cost of providing group trainings organized by the local or requested by signatory employers making contributions to the TTF. Course reimbursement is limited to make funds available to as many locals as possible, and we ask that you keep this in mind if we are unable to support your application at the full amount requested.

The TTF does not approve or disapprove of locals’ course schedules or the use of specific items for courses. If items for a course are not reimbursable through the TTF, the local may use their own resources to cover non-reimbursable costs.

What types of courses are REIMBURSABLE?

This program reimburses local unions that organize and present group safety and craft skills training for IATSE workers. Please view the drop-down lists to see courses for which we have recently provided reimbursement.

The courses listed are only examples of the types of courses that are eligible for reimbursement. Locals are not limited to these specific courses and may seek reimbursement for other safety and craft skills courses relevant to their craft.

POLICIES

1. The application must be completed, signed, and submitted by the local union president, vice president, secretary treasurer, BA, or training director or coordinator. Applications cannot be submitted by an individual listed as a trainer on the application.

2. The application must include a course description, topic outline, and instructor biography. If your application is missing any documents, you will be asked to resubmit it.

3. Applications are reviewed on a rolling basis, and all requests must go through the approval process. We can't consider applications for past courses. Approval emails detailing approved expenses and amounts will be delivered within four weeks after receiving all application materials.

   • PLEASE NOTE: We always review ALL applications no matter when they are submitted as long as it is before the course, it just may take us a little bit longer to review. Please try to submit applications with as much advance notice as possible.

4. Courses need to take place within the year in which they are approved. Funds can't be transferred to a different course or year. If you need to change the date of a course after it's approved, please contact us as soon as possible. If you aren’t holding a course that was approved, please let us know so we can redistribute the funds.

5. Courses must meet the five-student minimum requirement. Additional student minimums may apply. Attendance will be uploaded to the Training Tracker.

6. We can’t reimburse costs associated with renting from member loan-out companies if a local officer is the owner of said loan-out company. This includes kit rental.

Application Timeline

Applications are reviewed on a rolling basis. To ensure your application is reviewed and approved without delays, submit your application at least 30 days before the course date. We strongly encourage you to apply for funding when the course is in the planning phase or when your local first decides to have a class.

Complete applications (with all required documents) received before the course date are always reviewed, but please keep in mind that due to the high volume of applications we receive, we may not be able to respond with the dollar amount approved before your course takes place. We cannot consider applications for courses that have already occurred.

We suggest you get a quote from the instructor or vendor before the training to help you describe and itemize expenses on the application. List only the expenses for which you seek reimbursement. We may not be able to support your application at the full amount requested. Course funding is limited to make funds available to as many locals as possible to help support their training.

HOW TO FILL OUT THE APPLICATION

Breaking News!

The TTF is going green and the Course Reimbursement Application is now an online application! We are excited to announce this change, which will make applying for funding faster and easier.

Click on the “Digital Application” button below to access the online application via Smartsheet. Have your Course Description, Outline, and Instructor Bio ready to upload.

Fill in all fields, upload all required documentation, and click submit.

Questions? Click here to contact the Support Team and schedule a 1:1 tutorial!

Adobe Form Version

The PDF application option is still available for the time being. Download and save the fillable PDF form, fill it out using Adobe Acrobat Reader, and save your completed and signed form.

For the best user experience, download a free copy of Adobe Acrobat Reader, and avoid Mac Preview, which corrupts PDF forms. Please note that you must first describe and itemize expenses before you can unlock the amount fields. You will not be able to enter an amount unless you first describe that expense.

If you need any assistance filling out the application, please let us know!

Submitting the Application

The Course Reimbursement Application must be submitted by the local union president, secretary treasurer, BA, or training coordinator. Applications cannot be submitted by the individual listed as a trainer on the application.

A description of the course content, an outline of topics covered, and an instructor biography are attached to the application. Please include the course description, outline, and instructor bio when you email the completed application to funding@iatsetrainingtrust.org. If your application is missing any documents, you will be asked to resubmit it.

Submit the application and supporting documents well in advance of the course to allow time for review and processing.

Click here to download a checklist to guide you through the required steps for reimbursement ↓

Click here to download a course description and outline template ↓

Click here to see a sample completed Course Reimbursement Application ↓

What Else Should We Know?

The TTF does not evaluate or certify trainers. The local is responsible for verifying trainers' competency, certifications, quality of work, and suitability to their workers' training needs. The local is responsible for confirming participants’ beneficiary status and making all course arrangements including securing a training venue, equipment, and supplies and paying for all course expenses.

If we approve your Course Reimbursement Application, we will email you the amount of approved funds and explain the process for submitting supporting documentation after the course occurs.

After the training, your local will submit:

• The TTF expense report

• Instructor invoice

• Itemized receipts

• TTF-provided daily sign-in sheets for processing

• Any other additional materials required for your particular course (e.g., travel receipts, MEWP/Forklift completion cards, etc.)

Reimbursements are based on itemized receipts, so if the amount spent is less than the pre-approved amount, only the actual amount spent is reimbursed. Expense reports that do not include daily sign-in sheets, instructor invoices, or receipts clearly listing incurred costs will need to be resubmitted.

Questions?

Contact us at funding@iatsetrainingtrust.org or give us a call at (818) 738-1802. We are happy to help!